Colleary & Co. Solicitors
3 - 4 Upr. Pembroke St.,
Colleary & Company (collectively referred to as “Colleary & Co.”, “we”, “us” or “our” in this privacy notice) respects your privacy and data protection rights. We take the protection of your personal data seriously. This privacy notice sets out how we protect your personal data and informs you of your privacy rights. Through this privacy notice we aim to inform you of how Colleary & Co. processes your personal data.
It is important that you read this privacy notice carefully before we commence work on your behalf or before you submit personal data to us.
WHO ARE WE?
We are Colleary & Company Solicitors (Colleary & Co.) Our address is 3-4 Upper Pembroke Street, Dublin 2. We provide a range of legal services and we collect and process personal data in order to provide these services. Colleary & Co. is the data controller in respect of this personal data. This notice sets out the basis on which any personal data we collect from you or from others will be processed by us. Please read the following carefully. Our data protection contact may be contacted at email@example.com, 3-4 Upper Pembroke Street, or on + 353 1 6392935.
ACCURACY OF YOUR PERSONAL DATA
Please keep us informed of any changes to your personal data during your relationship with Colleary & Co. It is important that the personal data we hold about you is kept accurate and up to date.
PERSONAL INFORMATION WE COLLECT FROM YOU
Personal information or personal data means any information about an individual from which that person can be identified. It does not include anonymised data from which an individual cannot be identified.
We collect personal information from you when you become our client or when we engage you as a supplier.We ask you to disclose only as much information as is necessary to provide you with our services or to submit a question/suggestion/comment in relation to our website or our services. We do not collect special categories of personal data about you unless you have asked us to in the context of the service we provide to you. Special categories of personal data are data revealing race, ethnic origin, religious or philosophical beliefs, political opinions, trade union membership, data concerning sex life, sexual orientation, information about your health and genetic or biometric data. We may collect and process personal data relating to third parties such as defendants in litigation or counterparties in transactions when we act for a client.
When you visit our website, we may automatically collect technical data about your computer equipment, browsing actions and preferences. Data collected from third parties or publicly available sources We do not usually collect personal data from third party sources. However, we may connect with clients and contacts via social media networks e.g. Linked In. In those circumstances we may have access to your publicly available details from that source. We do not download that data or integrate it with our systems.
HOW AND WHY WE USE YOUR PERSONAL DATA
We collect the information, set out above, in order to provide you with our services, to market our services, to improve our website and to recruit staff.
We only process your personal data when we have a legal basis to do so. The legal bases for the processing of your personal data are:
Processing necessary for the performance of a contract which you have entered into with us or to take steps at your request prior to entering into a contract;
Processing necessary for compliance with a legal obligation to which we are subject;
Processing necessary for the purposes of the legitimate interests which we pursue where such interests are not overridden by your interests or fundamental rights or freedoms;
Where you have provided consent for the processing for one of more specified purposes.
We have set out in the table below the purposes for which we process your personal data, the type of data we process and the lawful basis we reply upon to process your personal data
WHO DO WE SHARE THIS INFORMATION WITH?
We may share your personal data with our team including consultants and barristers who work on your account, selected business associates and suppliers to provide you with our services. For example, these business partners may include our web hosting provider and our IT Cloud service providers. We attach at Schedule 1 a list of the categories of third parties with whom your personal data is shared. In addition, we may disclose your personal information to third parties:
In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;
If we or substantially all of our assets are acquired by a third party, in which case information held by us about our Clients will be one of the transferred assets;
For audit purposes.
If we are under a duty to disclose or share your information in order to comply with any legal obligation.
HOW LONG TO WE KEEP HOLD OF YOUR INFORMATION?
The time periods for which we retain your information depend on the type of information and the purposes for which we use it. We will keep your information for no longer than is required or permitted.For further information on the periods for which your personal data is kept, please contact firstname.lastname@example.org.
DO WE TRANSFER YOUR INFORMATION OUTSIDE THE EUROPEAN UNION OR EUROPEAN ECONOMIC AREA?
In some circumstances, it may be necessary for us to transfer your Personal Data to a country outside the European Economic Area (“EEA”). We will only transfer your Personal Data where the transferee is based in a country that has been approved by the EU Commission, or where there are appropriate safeguards in place to protect your Personal Data. If you would like further information about the appropriate safeguards in place to govern the transfer of your Personal Data, please contact email@example.com.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed without authorisation, altered or disclosed.
We limit access to your personal data to those employees, agents, contractors, consultants and other third parties who have a business need to process your personal data.
Your personal data will only be processed by employees and third parties on our instructions and subject to a duty of confidentiality.
WHAT ARE YOUR RIGHTS WITH RESPECT TO YOUR PERSONAL DATA?
You have the following rights:
The right to access the personal data we hold about you.
The right to require us to rectify any inaccurate personal data about you without undue delay.
The right to have us erase any personal data we hold about you in circumstances such as where it is no longer necessary for us to hold the personal data or, in some circumstances, if you have withdrawn your consent to the processing.
The right to object to us processing personal data about you such as processing for profiling or direct marketing.
The right to ask us to provide your personal data to you in a portable format or, where technically feasible, for us to port that personal data to another provider provided it does not result in a disclosure of personal data relating to other people.
The right to request a restriction of the processing of your personal data.
Where our processing of your personal data is based on your consent to that processing, you have the right to withdraw that consent at any time but any processing that we have carried out before you withdrew your consent remains lawful.
You may exercise any of the above rights by contacting our Data Protection contact.
You may lodge a complaint with your local supervisory authority with respect to our processing of your personal data. The local Supervisory Authority in Ireland is the Data Protection Commission. The website is www.dataprotection.ie
WHAT WILL HAPPEN IF WE CHANGE OUR PRIVACY NOTICE?
This notice may change from time to time, and any changes will be posted on our website and will be effective when posted. Please review this notice each time you use our website or our services. This notice was last updated on the 21st of December 2018.
HOW CAN YOU CONTACT US?
Our Data Protection Contact can be contacted by:
Phone: + 353 1 6392935
Address: 3-4 Upper Pembroke Street, Dublin 2.
On our website contact form: www.collearyandco.com
Or by email: firstname.lastname@example.org
We have set out below a list of the categories of third parties with whom we share your data.
Categories of Recipients:
Colleary & Co. Consultants
Email & cloud services - Microsoft, Clio (case management systems), Xero (accounting system), Adobe (pdf software)
Law Firms (where appropriate) e.g. where the Law Firm represents a counter party in a transaction or other party in litigation where we act for you
IT services- Brandon IT (support services), Spectre IT (telecom services)
Accounting: Our Accountants, our bookkeeper and our Auditors.
Insurance services (our Broker and Insurance Companies)
Revenue Commissioners and other Regulatory Bodies e.g. Law Society, where required to do so
Telephone answering service (when you phone us) – Pembroke Hall
Office Management Company (when you meet with us in our offices) – Pembroke Hall
Recruiters – where you send in your CV through a recruiter
International Association of Privacy Professionals – (your contact details only - where you book on our training courses)
Hotel/other venue – (name & dietary requirements (if appropriate) only) when you book to attend a training or event being run by us.